Best Practices and Tools for Working Across Different Time Zones

The best way to keep things going well is to be occupied and busy only 80-90% of your working hours so that you have enough time to plan, think, organize and breathe. It’s easy to fall into the trap of thinking that sending someone a quick email will save them time, when it may actually end up wasting more of their day. If you need something done urgently or want your co-worker to make a decision ASAP, pick up the phone and talk it out.

working across time zones

Organizations employing culturally diverse staff, especially in the higher management positions, tend to escape the echo-chamber effect and conformity since they are exposed to multiple perspectives and viewpoints. Understandably, this approach largely supports innovation and ultimately leads to more profit in the long run. In fact, one prediction by Gartner shows that  75% of companies employing diverse decision-making teams can expect to outperform their business objectives in 2022. Moreover, one McKinsey study found that the more ethnically and racially diverse companies outperform their less diverse peers by 36% when it comes to financial targets. Asynchronous communication should be the norm for remote teams, especially those with personnel in multiple time zones. While remote work has its benefits, time zone differences can make the employee management difficult without the right tools and processes in place.

Common Mistakes When Working With a Dispersed Team

To successfully utilize key principles of asynchronous communication to their advantage, distributed teams need to prioritize efficient, written communication. When working on a report, for example, globally distributed teammates won’t necessarily have the opportunity to ping a coworker and get the missing info right away. This is why it’s paramount to keep detailed written records of all the processes and projects. Also, ensure every person involved has the right admin access to avoid late-night calls, hold-ups, and rescheduling. Moreover, a lack of communication across teams carries another set of risks.

working across time zones

The best way to be mindful of different time zones is to disregard time entirely and rely on asynchronous communication. By setting a clear expectation that communication won’t happen in real-time, you can take the pressure of people in different time zones to be “on-call”. When working across multiple time zones, it’s easy for team members to feel like they are in their own world sometimes. Make sure you are utilizing the best tools available, and work with your teams to determine the most efficient methods to continue moving forward as a cohesive team. Visuals can help a lot when people are trying to understand the time differences. Have some fun with Photoshop or Canva and create a map that shows where everyone on your team is.

Implement a mindful approach, when Booking Meetings Across Time Zones

When working within different time zones, it is very important to be mindful of your teammates’ time zone. You should avoid scheduling meetings during the times that you know everyone will not be awake, but this isn’t always possible if you work with people across multiple continents. If you do need to schedule something during off-hours, check first to make sure it is okay. Managers and decision-makers are the ones facing the harshest challenges when working with teams who operate across time zones.

However, leadership is a key conduit to change and those with mandatory powers must now move to recognise this in order to unlock the full potential of this role. Finally, it is imperative that lines of accountability are clear for those in a leadership position. While many NHS trusts differ in their management structures, each trust will have communication pathways to divisional and executive management leadership teams. In order to drive the full potential of leaders to action change through these working remotely in a different time zone mechanisms, it is fundamental that pathways from ‘shop floor’ to the chief executive are clear and opinions and concerns of ED leadership are welcomed. Participants reflected that psychological input introduced in response to the impact of the COVID-19 pandemic was highly valued. While many were open to discussion about their mental health and well-being, for many, stigma still permeates the ED culture and is further compounded by poor understanding and communication of available resources.

Central Indonesian Time Zones (GMT+

Working across time zones is a difficulty that isn’t going away anytime soon, but you’re not alone. As mentioned above, tools to facilitate asynchronous collaboration will minimise the need for after-hours communication. Simultaneously, it’s beneficial to establish several points of contact across time zones. I would always confirm with your network infrastructure provider if they support Wi-Fi FTM as it works by communicating between compliant mobile devices and access points. So, an FTM device could not speak to an access point that doesn’t have FTM technology built in.

This wouldn’t need to be a daily task, but maybe just pick one day and everyone enter it so there is a visual the whole team can use until they get the hang of it. Despite the apparent hurdles, such as the issue of organizing meetings across time zones with substantial time zone differences, the advantages exceed the constraints – at least from a corporate standpoint. Let’s take a deeper look at the nuances of working remotely in a different time zone and how you may develop better methods to meet the needs of a globally scattered workforce.

However, there is a need for a clear-cut balance between the challenges and the advantages that come with having employees that work across different time zones. With the ever-increasing demand for a workforce that can work across time zones, a lot of pressure has also emanated from the failure to maintain a work-life balance. This is because the majority of the time, there isn’t any separation of the two.

Probably one of the most talked-about challenges of working in different time zones is the effort it takes to schedule meetings. Although it can get challenging at times to manage a geographically dispersed team, there are still many more benefits to the approach. And this is particularly why we’re seeing a consistent increase in the number of companies employing globally. Let’s break down all the benefits of working across time zones to get a better understanding of the trend.

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