Best Team Practices When Working Across Time Zones

For one, it threatens to disrupt the trust between team members, as there’s not sufficient information and knowledge sharing going around. Of course, differences in locations and backgrounds can also add another layer to the misunderstanding and distrust. If left unattended, this malpractice can take root and degenerate further into team silos. Ensure you are open to dealing with your work hours and controls with your distributed team, whether you are working remotely, in-office, or in a global office outside your main company headquarters. Likewise, support your colleagues to discuss their work limits and work hours so you are aware of the different time zones in which you are all working. Even if you have had an initial chat, you must speak up if you have difficulty attending online meetings in different time zones.

  • However, there is a need for a clear-cut balance between the challenges and the advantages that come with having employees that work across different time zones.
  • It’s important to note that the choice between Wi-Fi FTM and other technologies for positioning depends on specific use cases and requirements.
  • In this remote work survey, 20% of respondents cited difficulties with collaboration and communication as their biggest struggle with working remotely – and 10% specifically listed being in a different timezone than teammates.

How does one make sure to reap all the benefits and suffer no drawbacks of working across time zones? We’re breaking down the seven tested and tried steps geographically dispersed teams can implement to strengthen formal and informal communication and build more trust and better collaboration across all teams. Of course, there’s the argument that the vast majority of meetings may not be necessary, and flexibility is pretty much a part of the remote job description. Still, some form of meetings is vital for organizations looking to keep the connection and interaction across distributed teams. As remote work and distributed teams are becoming more common, organizations are looking into ways to optimize their structure and operations to better align with the demands of diverse teams working across time zones.

Pro: Time and place freedom boosts productivity

Responsibility then moves to the employing local NHS trusts to support the development of those individuals within leadership positions. We summarise key recommendations to underpin change at a local NHS level in Box 1. With the remote first work culture spreading across the globe, many companies have employees scattered all over the world. This is a big advantage for companies that provide global products as they have 24-hour support readily available for their consumers. Although having a global team can boost productivity in a company, there are quite a few challenges especially when it comes to management as everyone works across different time zones.

If remote employees don’t have overlap in work hours, there can be a lag between a question being asked and answered. Multiply this by the number of pings an ordinary employee receives on a regular workday, and it’s clear that working alone, or in a smaller team, for several hours without overlap with the entire business has a lot of advantages. As a result, any degree of time zone difference may be leveraged to the working remotely in a different time zone advantage of distributed teams, as it allows employees to work uninterrupted. To avoid the frequent issue of working remotely in a different time zone, businesses might establish an official time zone for all team members to use when scheduling meetings or establishing deadlines. Employees can quickly find out the time zone difference for their location and prepare appropriately if a standard time zone is in place.

Is It Time for You to Consider Using Wi-Fi-based Fine Timing Measurement (FTM) for Mobile Device Locating?

Some employees have to work during midnight hours in order to accommodate others and hence one’s sleeping pattern changes and if not managed, demotivation, brain drain can arise. Companies must therefore ensure that their policy implemented promotes work-life balance. Policies like an unlimited amount of time off with the condition that you do not lag behind and underperform can also be one of the examples of a good work-life balance. Some companies have introduced a 4 days a week policy in their effort to take off the pressure that comes from working across time zones as compensation. This in many cases has improved productivity in more companies that have employees that work in different time zones. To make a remote team function, there is a need for a clear communication strategy to be established.

Our virtual leadership training builds the skills you need to lead effective and inclusive digital-first teams. One-off videos and screen captures shouldn’t be the only place that teammates can turn for information and context in real time. Building an internal wiki that documents best practices and processes is critical, and there are a world of tools out there to help including Notion, Confluence, and even Google Drive.

Develop a values-based culture

Even though your whole team may be in different major cities or different countries, with geographic and time zone differences separating you—with effective async communication, none of that matters. Some of the best practice examples suggest encouraging employees to craft their own shared experiences in company team chat apps. The most popular company channels in team chat apps usually include those public, #random channels, or some more specific channels that gather people who share the same interests (e.g. #books, #gaming, #memes). Ideally, these virtual spaces would inspire teams to add to the informal chat thread, regardless of the time they logged in. When working to establish functional global teams, organizations need to primarily focus on optimizing their communication.

  • Of course, for organizations working across time zones, this type of effort would involve coming up with creative ways to have everyone on board and involved in the conversation.
  • While it can be challenging to manage a distributed team, fully remote companies have many benefits.
  • These appear publicly on profiles, surface in designated Slack channels, and accumulate over time to show how much teammates appreciate each other.
  • Other models indicate that without mitigation of global warming, average global incomes could be 23% lower by 2100.
  • Focus groups were 60–90 min in duration and were recorded using encrypted audio recorders, transcribed and stored securely.

Managing teams across multiple time zones seems to be one of the most common frustrations for many of the remote and hybrid employees that I’ve worked with. When push comes to shove, however, it comes down to creating guidelines for your business to help get everyone on the same page and to work together in the best way possible. In order for the company to be effective and at the same time productive, adaptation will be the key to unlocking that potential. The question will be how then do we ensure that the work environment is flexible enough for all team members across all time zones? The company has to integrate a working system that is very clear to enable team members to understand what is required from them when it comes to collaborations, meet-ups, or any cross functional brainstorming sessions.